Letter Writing in English | How to Write a Letter with Parts and Types

In this topic, we will learn Letter Writing in English with all parts. We will also learn the following contents:

Letter Writing in English | How to Write a Letter with Parts and Types

Definition of a Letter

Manners of Writing Letter Format

Letter Writing In English Parts

Definition of Every Type of Letter

Format of Every Type of Letter

Letter Writing in English Pattern 

Format of a Letter

Letter Writing Topics

Definition of a Letter:

Definition 1: A letter is a written conversation that is made due to distance between people. That is why it is also called ‘Half Meeting’. A well-written letter is just like a person who met another. Furthermore, some good characteristics of a letter like straightforwardness, inconsistency, and frankness, can make the letter pretty interesting.

Definition 2: Moreover, a letter consists of a message for a specific purpose written to others in a written or printed form. It can also be in soft form (Email etc.). Generally, we write a letter to inform about some situations as well as to invite others for events, programs, celebrations, etc.

Manners of Writing a Letter:

  • Most importantly, the language of a letter should be simple, polite, and according to the daily routine.
  • The words chosen should be easy, not complex.
  • The letter should be according to the qualification and status of the addressee.
  • Choose suitable words smoothly.
  • While writing a letter, the writer should be in relax mood to pick every content.
  • Just mention the compulsory things in the letter. Avoid unimportant things.

Types of Letters

There are various types of letters according to occasions.

Formal Letters

These types of letters are purely professional and follow confidential parameters. These letters express the issue directly. On the other hand, these are issue-oriented. For example, business letters are a sub-category of formal letters.

Informal Letters

Unlike formal letters, informal letters are more personal than professional. They are not as strict as to follow any pattern or hierarchy. They consist of personal information or specific message. The letters we write to our friends, brothers, father/mother, are the parts of informal letters.

Employment Letters

As names shows, these kinds of letters are related to employment concerns. For example, joining letters, promotional letters, internship letters, appointment letters, transfer letters, appreciation letters, termination letters, and extra-charge letters, etc.

Business Letters

These letters are related to business correspondence. They hold business information like product quotations, product claims, orders, complaints, etc. These letters are pattern-oriented.

Official Letters

These letters; are to inform any Government or Private sub-offices. In this type, hierarchy is strictly observed. They consisted of information such as rules, regulations, procedures, events, etc. For example, in Educational Departments, orders from Secretary regarding any concern are part of official letters. The content of authenticity is more in these types of letters. The originality of official letters depends upon the dock number from the concerned office. An official letter without a dock number may be considered unofficial or fake.

Social Letters

Social letters contain social contents like congratulations, condolence, invitation, advice, etc.

Circular Letters

These letters refer to a large number of people mentioning the change in information like address, management, policy, etc.

Parts of a Letter

Sketch of a Letter

Format of a Letter

Usually, there are six parts of a letter.

1. Heading

The heading of a letter is written or placed at the right corner of the letter/page. In this part, the address and the date of the writer are placed.

Advice: Place a comma after the address and a full stop after the city name. Also, place a comma after the date of the month but nothing after the year.

2. Inside Address

In this portion, place the name and address of the person to whom (addressee) you are writing the letter. Write addressee’s title or designation, name of firm/company/organization, address, name of the city, and postal code. Write these words on the left side of the letter/page one line below your own address.

Advice: Place a comma after the following contents:

Designation of the addressee then after the name of the firm, a comma after the street address/address. Finally, a full stop after the name of the city. Do not use a punctuation mark after the postal code.

3. Salutation

These are the words that refer to the address to whom the letter is being written. These words are salutations. Do not forget to put a comma after the salutation.

4. Body of Letter

In the body part, the actual part of the letter that holds a part of the essay containing focused things is called the body of the letter.

Advice: Try to construct the body of the letter with unnecessary detail. It means the body should be comprehensive. 

5. Conclusion/Subscription

In this part, at the right corner of the page and below the body part. Write a couple of honorary words for the addressee according to his status and your relationship with him.

Advice: Placing a full stop is against the guidelines of letter writing. Therefore, place a comma after the words of conclusion. 

6. Signature

In this part, the signature means the name of the writer. After the conclusion or subscription, write your name. Place your signature right above your name. If you are a student, write a supposal name instead of an actual name like X.Y.Z.

Advice: Remember, not to use a punctuation mark after the name.

You may also learn:

Punctuations and Its Uses/Applications

Article and Its Kinds

Parts and Kinds of Sentence/Speech

Noun and Its Types

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